Top 5 essential tools for running an event your company needs

Top 5 essential tools for running an event your company needs

The world has gone online. How are you planning your events now? 

Since the global pandemic started, SaaS and cloud solution companies have experienced unprecedented growth. And it seems that they will continue doing so.

Unfortunately for us, the pandemic came to stay, and the future looks online.

This brings to the table whole new opportunities for businesses to grow, and it’s the perfect time to think about embarking on an adventure with your own online business.

This applies to online events. Online events are now one of the best options to promote your business, generate new leads, and create new connections.

Now ask yourself the following questions: When is the date for your next online event? Well, just considering that you’re into the online event game.

If you’re not, don’t panic. It’s not too late. We’re here to help you catch the wave on time. 

We created this blog post to vanish your worries and fears about planning and running online events. And we’ve come up with five essential tools for event management you and your company need.

 

Let’s start from the beginning: Follow-up and planning.

 

Before you dive deep into the whole planning and running of an event, one may think that the first thing you need is a plan. Do you agree with me?

Our mission is to make things easier for you.

Forget about complex Excel spreadsheets and having the information scattered all over your hard drive (or cloud service).

One thing we love about Airtable is its flexibility. You can create databases, tasks lists, schedules, all in one place.

Also, it gives you the option to create new interfaces and grid views for those who are more visually functional.

Collaboration is the name of the game for Airtable. You can connect with other collaborators and share your content. Everyone gets updated with the information.

Another great feature is the ability to integrate other services into Airtable. Now you can connect with Asana, Dropbox, Eventbrite, LinkedIn, Google Calendar & Gmail, Slack, and so many others.

You can sign-up for free for individuals or small teams by visiting their website.

 

You need to manage the ticket sales for registrations for your event.

Eventbrite is our favorite service for selling tickets for your events. 

It’s super user-friendly and has many features that you’ll find extremely useful when going through this step of your event management.

With Eventbrite, you can create the landing page for your event with a direct link to the streaming service you’re using. It has Zoom integrated by default, but you can specify the link to other services like Remo or Microsoft Teams.

You also don’t have to worry about considering making it a free or paid event. Eventbrite will give you both options to choose from.

Another great feature that will help you with your marketing strategy is creating discount codes for people to use when purchasing tickets.

 

Don’t forget about your presentation.

 

If you’re having an event, that means you have content to share, right? Beautiful.ia is a great option. 

Although it is paid, the amount of time you will save using Beautiful.ia will make it worth it.

Mainly because you can work with your entire team. Perfect for collaboration.

Beautiful.ia offers you tons of gorgeous and curated slides templates, so you don’t waste any time designing your slides from scratch. 

But you can go even further. It also offers you presentation templates! Just make a few tweaks and adjustments and get your presentation ready in no time.

 

Create beautiful visuals for your promotional content

 

This one is an easy one to recommend. Forget about spending crazy amounts of money on designing companies for your promotional content and visual creatives.

And yes, we’re talking about Canva. You can do fantastic work with your creatives using this incredible service.

And the best part? You can create a free account and start working. That’s it! However, it has some limitations.

If you want to have complete control of the creative process and access tons of resources, you can also get a paid subscription.

If you have a team or a group of friends who want to use Canva, you can pay their monthly subscription divided into members. Saving money is music to our ears.

 

Manage your email communications—and more!

 

We left the best for the end. 

The speakers are one of the most critical aspects of an event in general (it doesn’t matter if it’s in person or online). 

And if you have managed an event previously, online or not, you know it can turn into absolute madness.

If you have run an event in the past, you know how chaotic and time-consuming can be to manage the communications for your event.

You have to create a contact list database, organize them by sessions, create your emails one by one, follow up on their response, connect with your attendees, and the list goes on and on.

That indeed requires several platforms and services to carry one. And that translates into investing time learning how to use each one of these platforms.

 

Speaker Engage: The one solution to rule them all

 

Luckily for us, we have Speaker Engage. Speaker Engage is the all-in-one event automation platform. And it for sure must have its place in our top 5 essential tools for event management list.

But what exactly is a communications engine? Let’s take a look at some of the Speaker Engage’s features:

  • You can manage multiple events at the same time.
  • You can link the registration website to the events you’re creating.
  • You can create application forms for event speakers. And you can set up a database for your speakers with all their information!
  • You can create email templates for your communications.
  • You can add resources for your emails.
  • You can manage all of your speakers and send invitation emails within the platform.
  • You can automate and schedule emails and save time with your speaker curation.
  • And much more!

Speaker Engage is a real game-changer for speaker curation and email communications. The old Excel spreadsheet days are gone for good.

 

BONUS: The Ultimate Co-Sell Event Planning Toolkit

 

We couldn’t let you leave without a final surprise.

Although this is not a platform or a service, our Ultimate Co-Sell Event Planning Toolkit is, without a doubt, an essential tool for event management. 

It is good to have all of the tools you need for managing an event, right? But, what do you do next? What are the next steps, and how do you plan and run an event?

Well, we thought about it, and guess what? We’ve solved that problem for you. 

With all of our years of experience planning, running, and managing live events, we’ve come up with a solution that will get you on track for your events in no time, especially if you’re looking to plan your next Co-Sell event.

Not convinced yet? Let us list five reasons why you need this essential tool for event management and why it gives you a complete insight on every step of making a Co-Sell Webinar. 

With this toolkit, you’ll be able to: 

  • Set up your co-sell webinar plan.
  • Set up your co-sell webinar communications engine.
  • Set up your co-sell webinar registration platform.
  • Develop your co-sell webinar creatives and presentation
  • Publicize your Co-Sell Webinar.

Sounds good! Keep reading to find out how to get it at a very special price. 

 

Conclusion

 

Now that you have the Swiss army for essential tools for event management, no one can stop you.

First, you have a great tool to serve you as a communications engine. Time is money, and we know it. Speaker Engage is the best tool for two of the most time-consuming event management processes: email communications and speaker curation.

You can visit the Speaker Engage website and get more information about it. You can also request a demo and get a 100-day free trial.

Second, after all of our years of experience, we’ve learned one thing: frameworks work.

Frameworks make your life so much easier! They’re a step-by-step to success and perfect execution.

And we want you to go through all of this process flawlessly. That’s why we developed The Ultimate Co-Sell Event Planning Toolkit. So, you don’t have to go through the same mistakes people make when planning online events.

You can get the Toolkit now in Appsumo at a special price!

 

There’s a new opportunity to learn how to Co-Sell with Microsoft for you

 

We’re full of surprises this time!

We’re thrilled to announce that we have launched a new Udemy Course: The 5-Day Co-Sell Webinar with Microsoft Challenge!

Subscribe and learn how to plan & host your Co-Sell Webinar with Microsoft directly from the experts! No prior webinar experience is required. You’ll learn the step-by-step process for setting your webinar from scratch.

The only requirement is that you must be looking for a great opportunity to promote and sell your cloud/SaaS solution through webinars, and preferably be a Microsoft partner. Click here for more information!

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