In the wake of the coronavirus pandemic, many businesses and event planners switched to virtual events rather than cancelling their pre-decided in-person meet. As a result, virtual conferences and events have become the new normal. Businesses may now directly reach thousands of people in different locations at the same time through virtual events.

However, it is not easy to conduct and manage virtual events. It requires thorough planning and an investment of time and effort for its successful promotion and execution. Your event marketing strategy must be on point to provide participants with a terrific experience and ensure the event’s success.

Here are a few tips on how to promote a virtual event in a better way to meet all of your objectives.

A- Create an attractive landing page for the event

A landing page is where the users go to in order to learn everything about your event. Since the first impression has to be the best, the landing page you develop for your event must stand out with vital information presented appealingly. The landing page should give out the complete information regarding the event, with the registration link pushing visitors to join the event. The page should be detailed and attractive to draw the attention of the user. Some of the essential information that has to be added to the landing page are:

  • Time
  • Date
  • Agenda
  • Speaker information
  • Sponsor information
  • Registration link
  • Payment option (if any)

B- Make use of existing database for email marketing

Email marketing is still the most effective marketing strategy to drive results. Send out email newsletters with a clear subject line to your target audience. Come up with an engaging email campaign and share valuable information to educate your audience about the event updates. The email should have complete information regarding the event. Make sure to hook your audience with exciting updates and offers, such as discounts and early-bird offers.

C- Leverage your social media channels

Promoting your event on social media platforms is one of the best ways to reach more people. And there are endless ways to do so. Understand your audience and their behavior patterns; this will help you come up with the perfect plan to market your campaigns. Craft distinctive, appealing social media posts to increase engagement and generate leads. Here are some ideas that you can follow:

  • Spread the word by creating a hashtag.
  • Share eye-catching images and videos optimized for each platform.
  • Publicize the event’s unique selling points widely.
  • Promote early bird offers and deadlines, driving urgency to boost registrations.
  • Increase engagement by creatively introducing the host.

D- Boost promotions through your partners, sponsors, and speakers

Involving your speakers, partners, and sponsors in the promotion efforts of your event will help you gain exponential results. When the speakers promote your event on their social media channels with the relevant content and hashtag, it will help you get their audience to the event. And, when the sponsors and partners promote your online event, it reaches new audiences and has tremendous effects on the turn up. Encourage them to share the event’s details with their contacts and followers so that the word gets out. Sharing the registration links, social media page links, graphics, announcements, etc., is a step in the right direction.

E- Prepare attractive videos for promotion

We all love watching original video content. Videos are a crucial aspect of your event promotion strategy. Several studies explain that with a 2-minute video, you can hit the engagement jackpot. Thus, create a short video (no longer than 2 minutes) showcasing vital information regarding the event and share it on all social media channels and YouTube. Make it funny and engaging, and use your social media hashtag somewhere in the video.


Virtual events can seem tricky. However, with a proper and sound marketing plan, you can easily promote your event, which will help you drive as many participants as possible. Follow the ideas mentioned above and promote your event successfully.

If you are planning to organize and promote your virtual event, contact us. We will help you ease your task and guide you every step of the way.

YouTube description: Promoting a virtual events sound very tricky. But it doesn’t have to be. Watch this video to learn a few tips and tricks on how to promote your virtual event in the best way possible.