Virtual events can be difficult to organize. It is not just about putting together a line-up of speakers and throwing a show together at the last minute. Organizing virtual events necessitate a greater amount of preparation than physical events. Difficult though but achievable. 

Speaker Engage is a perfect tool for flawless event management since it is based on the concept of all-in-one-place. It is a cloud-based, fully integrated platform for curating speaker, supporter, and group knowledge. Via centralised content management and automated workflows, the platform makes organizing and executing events simpler. Doesn’t that sound exciting?! 

The WiC group utilized Speaker Engage platform effectively to conduct their annual Summit. Let us see how this amazing tool helped them in the smooth conduction of the event. 

With an aim to empower female tech entrepreneurs and society 

Women in Cloud (or WiC), has been on a mission to encourage, motivate, and drive the growth of women-led technology companies since its inception. Every year, WiC organizes a summit where people from the tech industry can come together and share their experiences. This year’s summit objective revolved around creating a transformative community of women leaders, entrepreneurs, and allies focused on global economic access and collective influence. 

Women in Cloud (WiC) and Speaker Engage 

The COVID havoc was on the horizon, and the situation was tense, but the WiC group’s determination to deliver what they promised encouraged them to look for a suitable forum that could fulfil their needs. As a result of their research, the WiC team came across Speaker Engage, which met their needs. Speaker Engage’s unique features were enough to attract the attention of the team. 

Let us have look at some of the features that helped WiC to successfully wrap up their Digital Summit 2021. 

User Management 

The summit initiative was based on transforming the global narrative, using the skills and abilities of countless leaders. Speaker Engage allowed the entire community to collaborate remotely, that too in real time, to deliver the message of the summit clearly. Furthermore, event organisers were able to collaborate with all event stakeholders, including volunteers, vendors, and others interested in transportation and technology. 

Speaker Management and Curation 

Since the event was taking place online and the speakers wanted to offer their content through a medium, Speaker Engage was the best choice. The tool’s speaker curation and management features assisted the summit in meeting its objectives. The tool made it easier for the organizer to choose the right speakers for the summit, with the help of the unique feature the tool offered, Influential Score. 

Managing Data  

Without a place to store vital data, no event planning is complete. Speaker Engage includes a Resource Tracker that can manage all of your event-related tools. You can also sort the tools into categories based on your preferences. The tool alleviated the burden of data storage and management, allowing the event to run smoothly. With the centralized location Speaker Engage offered, everyone (including the speakers, sponsors, organizers, and even the attendees) got access to the data that was available. 

Seamless Communication  

Anyone who has used Speaker Engage is familiar with the flawless structure in place to help organisers, speakers, and sponsors communicate. This aspect of the tool caught the organisers’ attention because there were too many speakers, organisers, and sponsors to handle to keep the summit running hassle free. The communication happened seamlessly, which was one of the biggest reasons for the grand success of WiC Digital Summit 2021. 

Social Media Attention 

The summit was happening online, and the organizers were worried that it should turn into a word-of-mouth affair. Speaker Engage helped Summit facilitators in this missionWith the tool, organizers built social media campaigns, added videos, uploaded photos and details, and delegated team members review responsibilities. The social media planner and calendar made it easier for promoters to scale their social media campaigns. 

Event Directory 

There is an Event Directory on Speaker Engage. While this feature is a premium one, it can help elevate any virtual event. The feature caught the summit organisers’ attention, and they made the most of it. This functionality was used by the organizers to boost attendance. They have used this feature to gain premium status, enabling them to take their event to another level. 

Summing Up 

Unlike other organisations that have ‘special sessions’ for women, WiC realised they had to go deep and wide. They needed tech leaders, female entrepreneurs, community leaders, and organisations all at one place to influence and provide a long-term solution that benefits hundreds, if not thousands, of people.  

The use of Speaker Engage as a tool aided the Summit with it. It was because of this tool that they were able to achieve a high Return on Investment (ROI) and thus making the event a success. 

Speaker Engage is a multi-faceted tool developed by event organisers for event organisers to make their lives easier. On Speaker Engage, organising and advertising virtual events allows the team members to take charge and accountability, allowing for full consistency and transparency during the planning process. 

If you need expert advice or assistance in organising your event, please email us at support@speakerengage.com, and we will be happy to assist you in putting together the event of your dreams! 

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Speaker Engage™ is a fully-integrated, cloud-based platform, designed by event organizers for event organizers who want to curate and delight speakers & sponsors by removing the chaos from event execution. Don't miss the 100-day free trial. Sign up now!

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