Even while companies were looking for ways to connect and collaborate, the demand for virtual events was increasing much before the COVID-19 pandemic. Forced by necessity, we saw a rise in virtual events and these changes bode well for the event industryThis resulted in an increased demand for tools like Microsoft Teams. As one of the best all-in-one environments for video, file and screen sharing, instant messaging, and more, MS Teams is one of the best tools available today to conduct the perfect virtual event. 

As a solution for a huge audience, MS Teams Live event lets you structure and deliver large broadcast-style events to reach employees, customers, and business partners. It allows you to schedule and produce events to an audience of up to 10,000 attendees. You can coordinate seamless and engaging virtual events from anywhere and at any time. MS Teams is designed to enhance the experience of both the presenter and the attendee. 

Now come the big question – “Do you know how to get the best out of Teams and enhance your MS Teams event experience, both as an organizer as well as an attendee?” Even after we go back to the old normal, Teams will be an unavoidable, crucial part of us. Before you start getting into the thick of things, here are a few basic steps you must know before you conduct your event. 

How to Schedule Your Teams Live Event 

  1. Select Live Event from the drop-down in the Teams calendar, from within the Teams desktop application or the Web app, to begin creating the event. 
  2. Add a title, location (optional), times, details (optional), and invite people as either producers or presenters. 
  3. After choosing ‘Next’, pick your live event permissions. 
  4. Choose Teams or an external app/device for how to produce your live event.  
  5. Choose options as your preferences from the check boxes. 
  6. Once you click the ‘schedule’ button, make sure to copy the invite link and share it via Teams channels or email. 

How to Start Your Teams Live Event 

  1. Join the event from your calendar.  
  2. You’ll see two preview screens – while the left screen is to queue up the things to be broadcasted, the right screen is what viewers will see in real-time. 
  3. Since the meeting is in pre-live mode now, ensure that your audio and video solutions are selected and working properly. 
  4. The ‘Share’ button can be used to share your content. 
  5. Once everything is queued up, select ‘Send live’. The event can neither be stopped nor restarted, and it can last up to 16 hours. 
  6. You can see, on the next screen, that the event has changed from pre-live to live. 
  7. Click on the content in the bottom pane to switch to another source. It will then appear in the Queue window and can be shared with the live event by clicking ‘Send’. 
  8. There are settings in the upper right-hand corner that will allow you to create notes, chat with other presenters, etc., without viewers watching. 
  9. After choosing ‘End’ to completely end the event, you can access recording, several reports, transcript, and many more.  

How do I Attend a Teams Live Event? 

  1. Open the live event link join the event. 
  2. You don’t have to have Teams to attend the MS Teams live event. The event will open right away if you are using the Teams application. Otherwise, you can watch on the web. 
  3. Once the event starts, you can join as an authenticated user if you are using Teams. Otherwise, you can join anonymously using the web app. 
  4. You can manually reset the resolution/quality of the video by clicking on the gear on the bottom right. 
  5. You can see the presented content, participate in the live Q&A, ask questions at any time, and pause and replay the event as you are watching even anonymously. 
  6. If available, you can still watch the recording once the live event is over.  

Summing Up 

There you have it! You have the greatest tips for mastering your Microsoft Teams events. Check out this blog for a deeper dive into tips to master Microsoft Teams Live.  

Speaker Engage has been helping event planners make the whole experience of event management as easy as possible. We help event planners curate a seamless event by removing the chaos from event planning and execution with the help of our fully integrated, cloud-based platform. 

As a Microsoft Partner, we stay on top of the event management sector and are proud of having helped several companies and event planners with our solution. If you are researching, planning, or considering on conducting a virtual event, let us know. We have 2 of the greatest tools, MS Teams and Speaker Engage, that will guide you through the process. 


Speaker Engage™ is a fully-integrated, cloud-based platform, designed by event organizers for event organizers who want to curate and delight speakers & sponsors by removing the chaos from event execution. Don't miss the 100-day free trial. Sign up now!

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